Optical Lens Stock Management Software for Retail & Wholesale

Why optical stock is hard to manage

An optical shop carries two very different kinds of stock. Frames are fashion items: many brands, models, colours and sizes, and styles that go out of favour. Lenses are technical items: many combinations of sphere (SPH) and cylinder (CYL) power. Mixing both into one plain item list makes it hard to see what you have, what you are short of and what is not selling.

Managing frames by brand and supplier

• Keep frame inventory by brand, and track supplier-wise and brand-wise stock and sales.
• Give every frame a barcode or QR code, so billing and counting take seconds.
• Use RFID-enabled stock tracking to speed up counting of many frames.
• Run inventory audits and let the software highlight mismatches between shelf and system.

Managing lenses and the SPH/CYL power grid

Lens stock is easiest to understand as a grid, with SPH down one side and CYL across the other. SPH/CYL lens power grid ordering lets you see which powers are available and which are short, then order them from your supplier. This avoids both the lost sale of a missing power and the money tied up in powers that rarely sell.

Lens lab order tracking

For orders finished at a lab, lens lab order tracking gives each order a status, so staff can answer "when will my glasses be ready?" without searching. It also shows which orders are overdue.

Fast-moving, slow-moving and dead stock

Ujjwal Solutions includes fast-moving, slow-moving and dead stock analysis and stock ageing reports. For an optical shop this tells you which brands and styles to reorder, which to discount and which to stop buying.

Barcode, QR and RFID counting

Barcode and QR labels make billing fast. RFID helps when you need to count many frames quickly. Ask any vendor to show the process live, including printing labels and doing a stock audit.

Optical inventory checklist

1. Are frames tracked by brand and supplier?
2. Is there a lens power grid, not one item per power?
3. Can I track lab orders from sending to delivery?
4. Can I see dead and slow stock at any time?
5. Can I audit stock with a scanner?

Also read the full guide on optical shop software, plus retail inventory management software and barcode billing software.

More stock reports and tools

• Supplier-wise stock analysis to see which suppliers' stock sells and which does not.
• Brand-wise and category-wise stock for frames, lenses, sunglasses and accessories.
• Stock ageing and dead stock analysis to find money locked in old stock.
• Top-selling brand report to guide your next purchase.
• Barcode, QR and label printing to tag every frame and product.
• Purchase entry with challans and Excel data import to bring stock in quickly.

Related guides: optical ERP software for retail and wholesale, optical lens stock management, optical CRM and prescription software, optical chain store software, eyewear software and how to choose the best optical software.